Executive Assistant I

Location: Chicago
Posted on: November 4, 2024

Job Description:

GENERAL FUNCTION: Reserved for use for executive assistants supporting senior executives in the C or D band who are direct reports to an Affiliate President or to a senior executive in the B band only. Performs a wide range of support for an Executive relieving him/her of administrative duties often of a highly confidential, diversified and complex nature. Initiative and judgment are required in the absence of specific directions from the executive. May serve as a liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities, and operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

* Provides administrative support to the area executive. Judgment and initiative are required in certain situations.

* Administers programs, projects, campaigns and/or processes for the operating unit served.

* Coordinates managerÆs schedule, makes appointments, and arranges and coordinates travel schedules.

* Answers, screens, and directs incoming calls determining those which can be handled by subordinates to the executive.

* Assists in the preparation of administrative reports, performs difficult and/or sensitive information gathering, computes statistics, and distributes such reports to the appropriate people.

* Greets internal and external customers answering questions of a complex nature.

* Sorts and distributes incoming mail as well as preparing outgoing mail and other correspondence. Responds to incoming mail and other materials not requiring the attention of the executive.

* Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities.

* Contacts key executives, board members, external management personnel, and other persons important to the bank to transmit information and obtain data.

* Types letters and reports from rough drafts, making changes in grammar, punctuation or spelling as needed.

* Organizes and maintains confidential file system and files correspondence and other records.

SUPERVISORY RESPONSIBILITIES: None.

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